How to Share a Google Calendar - The Complete 2026 Guide

Sharing a Google Calendar lets other people see your schedule, book time with you, or collaborate on a shared agenda. In this guide, we'll cover every way to share a Google Calendar: with a specific person, with a whole group, on iPhone and Android, and via a public link. We'll also explain the permission levels, how to stop sharing, and the one thing sharing can't do (keep two calendars in sync).

Sharing vs syncing a Google Calendar - what's the difference?

Before we start, it's important to clear up a common point of confusion, because it determines which method you actually need.

With that out of the way, let's share your Google Calendar.

How to share a Google Calendar with a specific person

This is the most common scenario: you want one person (a colleague, partner, or assistant) to see your calendar. Google Calendar sharing is done from a computer - you can't set up new sharing from the mobile app (more on mobile below).

1. Open Google Calendar on your computer

Go to calendar.google.com and sign in to the Google account that owns the calendar you want to share.

2. Hover over the calendar and open its settings

In the left sidebar under My calendars, hover over the calendar you want to share. Click the three-dot Options menu that appears, then select Settings and sharing.

3. Go to "Share with specific people or groups"

Scroll down to the Share with specific people or groups section and click Add people and groups.

4. Enter the email address and choose a permission level

Type the person's email address, then choose what they're allowed to do from the permissions dropdown (see the next section for what each level means). Click Send.

The person will receive an email invitation. Once they accept, your calendar appears in their Other calendars list, and they'll see it according to the permission you granted.

Google Calendar sharing permission levels explained

When you share a Google Calendar with someone, you choose one of four permission levels. Picking the right one matters for your privacy:

If you're sharing for scheduling purposes only, See only free/busy is usually the safest choice.

How to create a shared Google Calendar for a group

If you want a calendar that a whole team, family, or club can use together - rather than sharing your personal one - the cleaner approach is to create a brand-new calendar and share that.

1. Create a new calendar

In Google Calendar, click the + next to Other calendars in the left sidebar and choose Create new calendar. Give it a name (e.g. "Team Events" or "Family"), add a description, and click Create calendar.

2. Open the new calendar's settings

Go back to Settings, and in the left menu select your new calendar under Settings for my calendars.

3. Share it with your group

Under Share with specific people or groups, add each person's email and assign permissions. For a collaborative group calendar, Make changes to events is common so everyone can add and edit.

This way, the shared calendar is separate from everyone's personal calendars, and any member can contribute without exposing their private schedule.

How to share a Google Calendar with a Google Group

If you share with the same set of people often, adding their emails one by one gets tedious. A Google Group lets you share with everyone at once using a single group email address.

1. Make sure the people you want are members of a Google Group.
2. Open Settings and sharing for your calendar.
3. Under Share with specific people or groups, type the group's email address instead of a person's, then pick a permission level.

Everyone in the group now gets the same access. When someone joins or leaves the group later, their calendar access updates with it, so you do not have to manage each person by hand.

How to share a Google Calendar across your organization (Google Workspace)

If your company uses Google Workspace, calendar sharing inside the organization works a little differently, and some of it is controlled by your admin.

• Internal default sharing. Workspace admins can set a default so that everyone in the company can see each other's free/busy times automatically. This is set in the Google Admin console under Apps > Google Workspace > Calendar > Sharing settings.
• Internal vs external. Admins can allow full event details inside the company while limiting what can be shared with people outside the organization. This keeps internal scheduling easy without leaking details to the public.
• Sharing with people outside your company. You can still share with an external email, but if your admin has blocked external sharing, the option will not work. In that case, ask your admin or use a public link instead.

How to share a Google Calendar on iPhone or Android

The Google Calendar mobile app does not let you start new sharing - that has to be done once from a computer (see the steps above). However, after sharing is set up, here's how it works on each platform:

• Android: Open the Google Calendar app, tap the menu, and your shared calendars appear in the list. To manage sharing, you'll still need to use Google Calendar in a browser.
• iPhone: If you use the Google Calendar app, shared calendars sync automatically once you've set them up on desktop. If you use the native Apple Calendar app on iPhone and want to share an iCloud calendar instead, see our dedicated guide: how to share the iPhone Calendar.

How to make a Google Calendar public or get a shareable link

If you want anyone to see your calendar - or you need to share it with people who don't use Google - you can make it public or generate a shareable link.

Make a calendar public

1. Open Settings and sharing for the calendar.
2. Under Access permissions for events, tick Make available to public.
3. Choose whether the public sees all event details or only free/busy.

Get a shareable / embed link

In the same settings page, scroll to Integrate calendar. There you'll find:

• A public URL to this calendar - a link anyone can open.
• A Secret address in iCal format (an .ics link) - lets people subscribe to your calendar in Outlook, Apple Calendar, or other apps.

How to manage notifications for a shared Google Calendar

When you add a shared calendar, you can choose whether you want to be notified about its events, which is handy for a busy team calendar you do not want pinging you all day.

1. In the left sidebar, hover over the shared calendar and open its Options menu, then Settings.
2. Under Other notifications, choose what you get alerts for, such as new events, changed events, or canceled events.
3. To turn off all alerts for that calendar, set each option to None.

Each person controls their own notifications for a shared calendar, so changing yours does not affect anyone else.

How to stop sharing a Google Calendar

Changed your mind? Removing access takes seconds:

1. Open Settings and sharing for the calendar.
2. Under Share with specific people or groups, find the person.
3. Click the X (Remove) next to their name.

To stop public sharing, untick Make available to public under Access permissions for events. The change applies immediately, and the person will no longer see your calendar.

Troubleshooting: Google Calendar sharing not working

If a shared calendar isn't showing up, try these fixes:

• The invite wasn't accepted. The recipient must open the email invitation and click the link to add your calendar.
• Check the "Other calendars" list. On the recipient's side, the shared calendar appears under Other calendars, not My calendars - and its checkbox must be ticked to be visible.
• Wrong Google account. Make sure the person accepted the invite while signed in to the account you shared with.
• Propagation delay. New shares can take a few minutes (occasionally up to a few hours) to appear. Refreshing or signing out and back in often helps.
• Free/busy only. If they can see you're busy but not the details, that's the permission level - bump it up to See all event details if needed.

How to avoid double-booking when you share calendars

Sharing helps people see when you are busy, but it has a limit. When someone views your shared calendar, they can read your free/busy times, but those events do not actually block time on their own calendar. If you live in two calendars, like a work account and a personal one, sharing alone will not stop a clash.

Here is the gap:

• You share your personal calendar with your work account so you can see both.
• A coworker sends a work meeting that overlaps a personal event.
• Because the personal event is only shared, not copied onto your work calendar, your work calendar still looks free, and you get double-booked.

To truly block time across both calendars, the events need to exist on both. That is calendar syncing, not sharing. A sync app copies your busy events from one calendar to the other (with the private details hidden if you want), so every calendar shows the same busy times and nothing can be booked over them.

Frequently asked questions

How do I share my Google Calendar with someone?

Open Google Calendar on a computer, hover over your calendar, click the three-dot menu, choose Settings and sharing, then under Share with specific people or groups add their email and a permission level. They'll get an email invite to accept.

Can I share a Google Calendar with a non-Google user?

Yes - not through the "specific people" method (which requires a Google account), but by making the calendar public and sharing its link, or by sending the iCal (.ics) link so they can subscribe in their own calendar app.

Does sharing a Google Calendar sync it with another calendar?

No. Sharing only lets someone view or edit your calendar - it doesn't copy events onto a different calendar or account. To do that, you need a calendar sync app.

How do I share my Gmail calendar?

Your "Gmail calendar" is your Google Calendar - the steps are identical to those above. Sign in with your Gmail account and follow the sharing steps.

Can I control what others see on my shared Google Calendar?

Yes. Choose See only free/busy (hide details) to hide event titles and details, See all event details for read-only visibility, or Make changes to events to let them edit.

Sharing isn't the same as having one unified calendar

Sharing is perfect when you simply want someone to see your schedule. But if your real goal is to have your events appear across multiple calendars or accounts - for example, so your work and personal calendars block each other and you never get double-booked - sharing won't get you there.